At OJTGo, owned and operated by PCES Inc., we are committed to protecting the privacy of all users—especially interns, employers, and OJT coordinators—who use our platform to facilitate On-the-Job Training (OJT) experiences. This Privacy Notice explains how we collect, use, store, and share your information in accordance with the Privacy Act of 2012 and related guidelines from the National Privacy Commission (NPC). By using OJTGo, you agree to the practices described in this notice. We encourage you to read it carefully.

1. Information We Collect

a) Intern Information
When interns register on OJTGo, we collect the following information:

• Name, birthdate, email address, and phone number
• Educational background, academic course, and required OJT hours
• Skills, personal preferences, and availability

b) Character References
If references are added, interns must provide names, job titles, and contact details. It is the intern’s responsibility to obtain prior consent from these individuals before sharing their data.

c) Employer/Entity Information
Employers must provide:

• Company name, industry, and contact information
• Business documents for verification
• Details about internship posts (e.g., requirements, duration, responsibilities)

d) OJT Coordinators
Coordinators register with academic institution details and create unique coordinator codes for interns to use when linking their accounts.

e) Non-Personal Information
We collect device and browser info, IP address, and usage activity to improve system performance and user experience.

2. How We Use Your Information

Your information is used for the following purposes:

• Match interns to suitable internship positions based on skills, availability, and preferences
• Facilitate job applications, communication, and system notifications
• Allow interns to log Daily Time Records (DTR), submit reports, and track internship completion
• Provide OJT Coordinators with access to supervise and validate intern progress
• Generate system analytics to improve platform features and ensure proper service delivery
• Comply with legal, institutional, and regulatory requirements
• Send optional announcements or promotional emails (only with your consent)

3. Information Sharing

Your data may be shared with:

• Employers, when you apply for an internship
• Interns, when viewing details of matching opportunities
• OJT Coordinators, for academic monitoring and assessment
• Service providers, for hosting, storage, and security (under strict confidentiality agreements)
• Government or legal authorities, if required by law, court order, or subpoena

We do not sell or lease your personal data to any third party.

4. Data Security

OJTGo implements technical and organizational measures to protect your data:

• HTTPS encryption of all data transmissions
• Web Application Firewall (WAF) to block threats
• Access control is limited to authorized personnel
• Regular security audits and vulnerability assessments

Disclaimer: While we take strong precautions, no system is 100% secure. We continuously improve our security infrastructure to reduce risks.

5. Cookies and Tracking

We use cookies and tracking tools to:

• Personalize your experience
• Understand usage patterns
• Recommend location-based opportunities (with your consent)

You may manage or disable cookies and location tracking in your browser or device settings.

6. Your Privacy Choices

You may exercise the following at any time:

• Update your profile through your account dashboard
• Manage communication preferences, including unsubscribing from emails
• Access or delete your personal data, subject to retention rules outlined below

For sensitive actions (e.g., account deletion), some verification steps or coordinator approval may be required.

7. Retention of Personal Information

a) General Retention Policy
We retain personal data for only one (1) year, unless required longer by law, accreditation, or academic compliance.

b) Specific Retention Schedules
Intern data: Retained during account activity and up to 1 year after deactivation or inactivity.
Employer data: Retained up to 1 year after account deletion.
Job applications: Retained up to 1 year for reference and record keeping.
DTR logs and reports: Stored for 1 year after internship completion or account deletion.
Coordinator data: Retained for up to 1 year after account deactivation.

c) Legal or Institutional Exceptions
Some data may be retained longer to meet institutional audit requirements or legal obligations.

d) Data Minimization and Security
We strictly collect only necessary data and apply encryption and access control to ensure secure storage during the retention period.

8. Consent and Lawful Processing

By using OJTGo, you voluntarily consent to the collection, use, and processing of your data for the purposes stated. You may withdraw your consent at any time by changing your account settings or contacting us. If you use OJTGo from outside the Philippines, you agree to the cross-border transfer of your data to the Philippines for lawful processing.

9. Your Rights Under the Law

In accordance with RA 10173 (Data Privacy Act of 2012), you have the right to:

• Be informed about how your data is processed
• Access your personal data
• Correct inaccurate or outdated information
• Request deletion or restrict processing
• Object to unauthorized processing
• Lodge a complaint with the National Privacy Commission (NPC)

Learn more: https://privacy.gov.ph/data-subject-rights/

10. Updates to This Notice

We may revise this Privacy Notice to reflect changes in law, technology, or our services. The latest version will always be available on OJTGo.com with an updated "Effective Date." Continued use of our platform constitutes acceptance of any updates.

11. Contact Us

For questions or concerns about your data privacy rights or to request data access or deletion, please contact our Data Protection Officer (DPO):

• Email: [email protected]

Employer

1. Account Creation and Registration
   Employers must register for an account and provide accurate and up-to-date information to access and use the Website’s services. You are responsible for keeping your account credentials, including your username and password, confidential. Notify us immediately if you suspect unauthorized access or use of your account.
2. Job Postings and Content
   By posting job openings, you confirm that all submitted content is accurate, complete, and lawful. You are solely responsible for the content of your job postings and any resulting outcomes. Do not post illegal, defamatory, offensive, or inappropriate content. We reserve the right to remove or modify any content that violates these Terms or our content guidelines.
3. Candidate Selection and Communication
   You are solely responsible for selecting and hiring candidates. We do not guarantee any intern’s qualifications, suitability, or performance. All interactions, negotiations, and hiring decisions between you and the intern are entirely your responsibility. OJTGo has no role in employment arrangements.
4. Intellectual Property
   The Website and all its content—including text, graphics, logos, and software—are protected by intellectual property rights owned by us or our licensors. You may not reproduce, modify, distribute, or use any part of the Website without explicit permission.
5. Limitation of Liability
   You agree to use the Website at your own risk. We are not liable for any direct, indirect, incidental, consequential, or punitive damages resulting from your use of the Website or any errors in the content provided.
6. Indemnification
   You agree to indemnify and hold OJTGo harmless from any claims, losses, damages, or expenses arising from your use of the Website, violation of these Terms, or breach of any applicable laws.
7. Modification of Terms
   We reserve the right to update these Terms at any time without prior notice. Changes will take effect immediately upon being posted. Continued use of the Website indicates your acceptance of the updated Terms.
8. Termination
   If you violate these Terms or engage in fraudulent, abusive, or unlawful behavior, we may suspend or terminate your access to the Website.
9. Severability
   If any provision of these Terms is deemed invalid or unenforceable, the remaining provisions will remain in full force and effect.
10. Entire Agreement
    These Terms constitute the entire agreement between you and OJTGo regarding your use of the Website as an employer, superseding any prior agreements or understandings.

Intern

1. Account Creation and Registration
   Interns must register for an account and provide accurate, complete, and current information. You are responsible for maintaining the confidentiality of your account credentials. Report any unauthorized use of your account immediately.
2. Eligibility and Responsibilities
   You confirm that you are a student or recent graduate eligible for OJT. You agree to conduct yourself professionally and honestly in all interactions with host companies and coordinators.
3. Application and Internship Conduct
   You affirm that all information in your application is truthful and complete. You are solely responsible for ensuring your internship complies with your academic requirements. Misrepresentation, misconduct, or unprofessional behavior may result in suspension or termination of your account.
4. Matching and Placement
   OJTGo facilitates connections but does not guarantee placement. Internship selection and approval are determined solely by host companies. We are not responsible for any outcomes, including mismatches or rejections.
5. Data Use and Communication
   You consent to the collection and use of your personal data for internship matching, communication with HTEs and coordinators, and academic monitoring. System notifications and optional promotional messages may be sent to you, which can be managed via your account settings.
6. Intellectual Property
   All materials you upload (e.g., resumes, cover letters) remain your intellectual property. By submitting them, you grant OJTGo a limited, non-exclusive license to use them solely for internship facilitation.
7. Limitation of Liability
   OJTGo is not liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of the Website or any interaction with employers or coordinators.
8. Indemnification
   You agree to indemnify and hold harmless OJTGo from any claims, damages, or expenses resulting from your use of the Website or any breach of these Terms.
9. Modification of Terms
   These Terms may be modified at any time without prior notice. Continued use of the Website after updates indicates your acceptance of the revised Terms.
10. Termination
    We reserve the right to suspend or terminate your account if you violate these Terms or engage in inappropriate conduct.
11. Severability
    If any term is deemed invalid or unenforceable, the remainder shall continue to apply in full effect.
12. Entire Agreement
    These Terms represent the entire agreement between you and OJTGo regarding your use of the Website as an intern.

Coordinator

1. Account Creation and Registration
   Coordinators must create an account and provide accurate information to use the Website’s services. Keep your login credentials secure and notify us of any unauthorized access.
2. Eligibility and Responsibilities
   You confirm that you are authorized by your institution to manage OJT activities. You are responsible for the proper supervision of student interns and ensuring that institutional guidelines are met.
3. Student Monitoring and Supervision
   You are accountable for overseeing student progress and ensuring proper internship conduct. Maintain regular communication with both interns and host companies.
4. Data Access and Use
   You may access student data strictly for academic supervision and monitoring purposes. Any misuse of data may result in disciplinary actions.
5. Communication and Professional Conduct
   Maintain respectful, professional communication with all users. Misconduct may lead to suspension or termination of access.
6. Intellectual Property
   The Website’s content is protected by intellectual property laws. Do not reproduce or use content without permission.
7. Limitation of Liability
   OJTGo is not liable for any damages arising from the use of the Website or any decision made in connection with student management.
8. Indemnification
   You agree to indemnify and defend OJTGo from any claims or damages resulting from your use of the Website or breach of these Terms.
9. Modification of Terms
   These Terms may be updated at any time without prior notice. Your continued use of the Website signifies acceptance of any changes.
10. Termination
    Your access may be suspended or terminated if you violate these Terms or engage in misconduct.
11. Severability
    If any provision is found to be invalid, the rest of the Terms will remain in effect.
12. Entire Agreement
    These Terms represent the full agreement between you and OJTGo regarding your role as a coordinator on the Website.